Third Party Audit of Proactive Disclosure Package

ANNEXURE-A

A FRAMEWORK FOR TRANSPARENCY AUDIT

 

The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.

While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b,c  and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organsiation and function, 2- Budget and programmes, 3- Publicity and public interface, 4-E. governance, 5-Information as prescribed and 6. Information disclosed on own initiative.

 
     
1. Organisation and Function  
 
S. No. Item Details of disclosure Information
1.1 Particulars of its organisation, functions and duties
[Section 4(1)(b)(i)]
(i) Name and address of the Organization OFFICE OF THE CHIEF COMMISSIONER OF CENTRAL TAX, CUSTOMS & CENTRAL EXCISE,
35-C, ADMINISTRATIVE AREA (GST BHAWAN), ARERA HILLS, BHOPAL
(ii) Head of the organization SHRI VINOD KUMAR SAXENA,
CHIEF COMMISSIONER
(iii) Vision, Mission and Key objectives ANNEXURE A - Click here
(iv) Function and duties Already provided in the website  Click Here
(v) Organization Chart ANNEXURE B - Click Here
(vi) Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt Already provided in the website Click Here
1.2 Power and duties of its officers and employees
[Section 4(1) (b)(ii)]
(i) Powers and duties of officers (administrative, financial and judicial) Click Here
(ii) Power and duties of other employees
(iii) Rules/ orders under which powers and duty are derived and
(iv) Exercised
(v) Work allocation ANNEXURE C - Click Here
1.3 Procedure followed in decision making process
[Section 4(1)(b)(iii)]
(i) Process of decision making Identify key decision making points
(ii) Final decision making authority
(iii) Related provisions, acts, rules etc.
(iv) Time limit for taking a decisions, if any
(v) Channel of supervision and accountability

Decisions for executions, purchases etc. are exercised by the sub-ordinate jurisdictional Commissionerate in lines with the extant statutory provisions. For details, site of the respective Commissionerates may please be visited.

1.4 Norms for discharge of functions
[Section 4(1)(b)(iv)]
(i) Nature of functions/ services offered
(ii) Norms/ standards for functions/ service delivery
(iii) Process by which these services can be accessed
(iv) Time-limit for achieving the targets
(v) Process of redress of grievances CPGRAMS
Decisions for executions, purchases etc. Are exercised by the sub-ordinate jurisdictional Commissionerate in lines with the extant statutory provisions. For details site of the respective Commissionerates may please be visited.
Click Here for Grievance Portal
 
1.5 Rules, regulations, instructions manual and records for discharging functions
[Section 4(1)(b)(v)]
(i) Title and nature of the record/ manual /instruction.
(ii) List of Rules, regulations, instructions manuals and records.
(iii) Acts/ Rules manuals etc.
Click here for Rules, Regulations and manual for discharging function
(iv) Transfer policy and transfer orders Click here for Transfer & Posting  
1.6 Categories of documents held by the authority under its control
[Section 4(1)(b) (vi)]
 
(i) Categories of documents
(ii) Custodian of documents/categories
Not applicable for this office. However, it is informed that Bonds, securities etc. remain under the safe custodies of various offices under the sub-ordinate jurisdictional Commissionerate in lines with the extant statutory provisions. For details site of the respective Commissionerates may please be visited. 
1.7 Boards, Councils, Committees and other Bodies constituted as part of the Public Authority
[Section 4(1)(b)(viii)]
(i) Name of Boards, Council, Committee etc.
(ii) Composition
(iii) Dates from which constituted
(iv) Term/ Tenure
(v) Powers and functions
(vi) Whether their meetings are open to the public?
(vii) Whether the minutes of the meetings are open to the public?
(viii) Place where the minutes if open to the public are available?
ANNEXURE - D - Click Here
1.8 Directory of officers and employees
[Section 4(1) (b) (ix)]
(i) Name and designation
(ii) Telephone , fax and email ID
ANNEXURE - E - Click Here
 
1.9 Monthly Remuneration received by officers & employees including system of compensation
[Section 4(1) (b) (x)]
(i) List of employees with Gross monthly remuneration
(ii) System of compensation as provided in its regulations
 
Not applicable for this office. However, it is informed that the remunerations and other accounts related matters of this office are dealt with by the CGST BHOPAL Commissionerate in lines with the extant statutory provisions. For details site of the respective Commissionerate may please be visited.
1.10 Name, designation and other particulars of public information officers
[Section 4(1) (b) (xvi)]
(i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority Already on website - Click Here
(ii) Address, telephone numbers and email ID of each designated official. Already on website -Click Here
1.11 No. Of employees against whom Disciplinary action has been proposed/ taken

(Section 4(2))
No. of employees against whom disciplinary action has been

(i) Pending for Minor penalty or major penalty proceedings
(ii) Finalised for Minor penalty or major penalty proceedings
 
 
Not applicable for this office. However, it is informed that since the disciplinary action is initiated/ processed and alised by the sub-ordinate jurisdictional Commissionerate in lines with the extant statutory provisions, therefore, for such details, the site of the respective Commissionerates may please be visited.
 
1.12 Programmes to advance understanding of RTI

(Section 26)
(i) Educational programmes
(ii) Efforts to encourage public authority to participate in these programmes
(iii) Training of CPIO/APIO
(iv) Update & publish guidelines on RTI by the Public Authorities concerned

 Not applicable for this office. However, time to time training is/ are scheduled by various offices of NACIN. Therefore, for such details, the site of the respective NACIN may please be visited.
 
1.13 Transfer policy and transfer orders
[F No. 1/6/2011- IR dt. 15.4.2013]
  Already provided in the website - Click Here
For ICT Policy refer ANNEXURE F - Click Here
       
2. Budget and Programme
S. No. Item Details of disclosure Information
2.1 Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.
[Section 4(1)(b)(xi)]
(i) Total Budget for the public authority
(ii) Budget for each agency and plan & programmes
(iii) Proposed expenditures
(iv) Revised budget for each agency, if any
 
ANNEXURE G - Click Here
(v) Report on disbursements made and place where the related reports are available The said information pertaining to this office, related to disbursements are dealt with/ prepared/ executed/ reported by the sub-ordinate CGST Bhopal Commissionerate in lines with the extant statutory provisions. Therefore, for such details, the site of the Bhopal CGST Commissionerate may please be visited.
2.2 Foreign and domestic tours
(F.No. 1/8/2012- IR dt. 11.9.2012)
(i) Budget

 

The said information pertaining to this office are dealt with/ prepared/ executed/ reported by the sub-ordinate CGST Bhopal Commissionerate in lines with the extant statutory provisions. Therefore, for such details, the site of the Bhopal CGST Commissionerate may please be visited.
 

(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.
a) Places visited
b) The period of visit
c) The number of members in the official delegation
d) Expenditure on the visit
(iii) Information related to procurements
a) Notice/tender enquires, and corrigenda if any thereon,
b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,
c) The works contracts concluded – in any such combination of the above-and
d) The rate /rates and the total amount at which such procurement or works contract is to be executed.
2.3 Manner of execution of subsidy programme
[Section 4(i)(b)(xii)]
(i) Name of the programme of activity
(ii) Objective of the programme
(iii) Procedure to avail benefits
(iv) Duration of the programme/ scheme
(v) Physical and financial targets of the programme
(vi) Nature/ scale of subsidy /amount allotted
(vii) Eligibility criteria for grant of subsidy
(viii) Details of beneficiaries of subsidy programme (number, profile etc)
N/A
2.4 Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013] (i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions

(ii) Annual accounts of all legal entities who are provided grants by public authorities

 
 N/A
 
2.5  Particulars of recipients of concessions, permits of authorizations granted by the public authority
[Section 4(1) (b) (xiii)]
(i) Concessions, permits or authorizations granted by public authority ICDs/CHAs/GSPs...
 
Not applicable for this office. However, it is informed that since these subject matter is dealt with by the sub-ordinate jurisdictional Commissionerates, primarily by Customs Indore, in lines with the extant statutory provisions, therefore, for such details, the site of the respective Commissionerates may please be visited.
(ii) For each concessions, permit or authorization granted
a) Eligibility criteria
b) Procedure for getting the concession/ grant and/ or
permits of authorizations
c) Name and address of the recipients given concessions/
permits or authorisations
d) Date of award of concessions /permits of authorizations For grant of AEO status
Please visit - http://www.cbic.gov.in/htdocs-cbec/home_links/india-aeo-prgm
 
2.6 `CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013] CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament. Not applicable for this office. However, it is informed that since these subject matter is dealt with by the sub-ordinate jurisdictional Commissionerates, in lines with the extant statutory provisions, therefore, for such details, the site of the respective Commissionerates may please be visited.
 
       
3. Publicity Band Public interface
S. No. Item Details of disclosure Information
3.1 Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of

[Section 4(1)(b)(vii)]

[F No 1/6/2011-IR dt. 15.04.2013]
Arrangement for consultations with or representation by the members of the public
(i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens
RAC (Regional Advisory Committee) is scheduled on quarterly basis. REIC (Regional Economic Intelligence Committee) is scheduled on by-monthly basis. Time to time, RAC members and REIC members are intimated of the schedule/ bylaws/ relevant statutory provisions by way of correspondences through letters/ e-mail. Further, there is no fixed scheduled for holding JCM meeting with the Principal Commissioner. As and when required, the members of the respective association/s approach the competent authority for sorting out their grievances/ problems. Chief Commissioner or Principal Commissioner Calls meeting for resolving their issues relating to administration, establishment and welfare etc.
(ii) Arrangements for consultation with or representation by
a) Members of the public in policy formulation/ policy implementation
b) Day & time allotted for visitors
c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants
Arrangement for details of Information & Facilitation Counter (IFC) to provide publications as sought by RTI applicants is being provided during 09:30 to 18:00 Hrs., on each working day through SEVOTTAM counter being operated at “OFFICE OF THE CHIEF COMMISSIONER OF CENTRAL TAX, CUSTOMS & CENTRAL EXCISE,
35-C, ADMINISTRATIVE AREA (GST BHAWAN), ARERA HILLS, BHOPAL”
Phone :- 0755 – 2551407, 2552375
Public- private partnerships (PPP)
(i) Details of Special Purpose Vehicle (SPV), if any
N/A
(ii) Detailed project reports (DPRs) N/A
(iii) Concession agreements. N/A
(iv) Operation and maintenance manuals N/A
(v) Other documents generated as part of the implementation of the PPP N/A
(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government N/A
(vii) Information relating to outputs and outcomes N/A
(viii) The process of the selection of the private sector party (concessionaire etc.) N/A
  (ix) All payment made under the PPP project N/A
3.2 Are the details of policies / decisions, which affect public, informed to them
[Section 4(1) (c)]
Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;
(i) Policy decisions/ legislations taken in the previous one year
Public Notices/ Trade Notices are published/ posted on time to time basis.
For the current Fin.-year, these are compiled in ANNEXURE H - Click Here
(ii) Outline the Public consultation process Not applicable for this office. However, it is informed that various outreach programmes/ seva Kendra are operated/ organised by the sub-ordinate jurisdictional Commissionerates, in lines with the extant statutory provisions, therefore, for such details, the site of the respective Commissionerates may please be visited.
(iii) Outline the arrangement for consultation before formulation of policy
3.3 Dissemination of information widely and in such form and manner which is easily accessible to the public
[Section 4(3)]
Use of the most effective means of communication
(i) Internet (website)
Public Notices/ Trade Notices are published/ posted on time to time basis.
For the current Fin.-year, these are compiled in ANNEXURE H - Click Here
 
3.4 Form of accessibility of information manual/ handbook
[Section 4(1)(b)]
Information manual/handbook available in
(i) Electronic format
(ii) Printed format
Already available on web-site
3.5 Whether information manual/ handbook available free of cost or not
[Section 4(1)(b)]
List of materials available
(i) Free of cost
Various brochures of different schemes etc. (viz. SVLDRS) are available in the office, free of cost during 09:30 to 18:00 Hrs., on each working day through SEVOTTAM counter being operated at

“OFFICE OF THE CHIEF COMMISSIONER OF CENTRAL TAX, CUSTOMS & CENTRAL EXCISE,
35-C, ADMINISTRATIVE AREA (GST BHAWAN), ARERA HILLS, BHOPAL”

 

(ii) At a reasonable cost of the medium NIL
       
4. E. Governance
S. No. Item Details of disclosure Information
4.1  Language in which Information Manual/ Handbook Available
[F No. 1/6/2011-IR dt. 15.4.2013]
(i) English
 
Already available on web-site
(ii) Vernacular/ Local Language Manual etc. are not available in Hindi....
4.2 When was the information Manual/ Handbook last updated?
[F No. 1/6/2011-IR dt 15.4.2013]
Last date of Annual updation  
24/25.09.2019
 
4.3 Information available in electronic form
[Section 4(1)(b)(xiv)]
(i) Details of information available in electronic form
(ii) Name/ title of the document/record/ other information
(iii) Location where available
 
 Already available on web-site
Click Here for Transfer and Posting
4.4 Particulars of facilities available to citizen for obtaining information
[Section 4(1)(b)(xv)]
(i) Name & location of the faculty
(ii) Details of information made available
 
Not applicable for this office. However, GST seva Kendra are operated/ organised by the sub-ordinate jurisdictional Commissionerates, in lines with the extant statutory provisions, therefore, for such details, the site of the respective Commissionerates may please be visited.
(iii) Working hours of the facility 09:30 am to 06:00 pm (working days)
 (iv) Contact person & contact details (Phone, fax email) ANNEXURE-I  -  Click Here
4.5 Such other information as may be prescribed under section 4(i) (b)(xvii) (i)Grievance redressal mechanism Through CPGRAMS
https://pgportal.gov.in/Home/LodgeGrievance

Also through RTI
(ii) Details of applications received under RTI and information provided 2019-20 (as on 25.09.2019) : 70
(iii) List of completed schemes/ projects/ Programmes
(iv) List of schemes/ projects/ programme underway
(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract
(vi) Annual Report  
As, the said information pertaining to this office, related to these subject issues are dealt with/ prepared/ executed/ reported by the sub-ordinate jurisdictional Commissionerates of this zone in lines with the extant statutory provisions. Therefore, for such details, the site of the respective jurisdictional Commissionerates may please be visited. 
(vii) Frequently Asked Question (FAQs) Click Here
(viii) Any other information such as
a) Citizen’s Charter
b) Result Framework Document (RFD)
c) Six monthly reports on the
d) Performance against the benchmarks set in the Citizen’s
Charter
ANNEXURE-J - Click here
4.6  Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013] (i) Details of applications received and disposed
(ii) Details of appeals received and orders issued
ANNEXURE-K - Click Here
4.7 Replies to questions asked in the parliament
[Section 4(1)(d)(2)]
Details of questions asked and replies given  

ANNEXURE-L - Click Here

 
       
5. Information as may be prescribed
S. No. Item Details of disclosure Information
5.1 Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]  (i) Name & details of
(a) Current CPIOs & FAAs
(b) Earlier CPIO & FAAs from 1.1.2015
Already available on web-site
(ii) Details of third party audit of voluntary disclosure

(a) Dates of audit carried out
(b) Report of the audit carried out
September 2019
ANNEXURE- M - Click Here
(iii) Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD

(a) Date of appointment
(b) Name & Designation of the officers
Shri Ranjeet Kumar
Additional Commissioner
(iv) Consultancy committee of key stake holders for advice on suo-motu disclosure

(a) Dates from which constituted
(b) Name & Designation of the officers
Not Applicable
(v) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

(a) Dates from which constituted
(b) Name & Designation of the Officers
CPIO : Smt. Shruthi J.S.
Assistant Commissioner

FAA : Shri Ranjeet Kumar
Additional Commissioner

 
       
6. Information Disclosed on own Initiative
S. No. Item Details of disclosure Information
6.1  Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information   NIL
 
6.2 Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India) (i) Whether STQC certification obtained and its validity.
(ii) Does the website show the certificate on the Website?
 Matter to be initiated by the webmaster at the earliest